This policy exists to ensure that all members and friends feel confident about the privacy and security of their personal information. We take protecting your privacy very seriously and will always take all reasonable steps within our power to make sure your information is safe. By providing us with your personal information, you consent to the collection and use of any information you provide in accordance with this privacy policy. Any personal information we collect from you will be used in accordance with the Data Protection Act 1998, the General Data Protection Regulations (GDPR) and other applicable laws.

The Society of East Anglian Watercolourists (SEAW) holds personal data to enable us to distribute information regarding our exhibitions and to correspond with you for the purpose of managing and promoting the Society’s activities. The data we hold are provided voluntarily by supporters who have signed up through our website or exhibition voting cards to receive information from us, but occasionally also where we have legitimate interest in keeping a recipient informed about our work.

The Society uses the data it holds for the following reasons:

  • For specific and private communication with supporters and members regarding the activities of the Society and any associated donations or payments.
  • To distribute newsletters of the Society electronically.
  • To advise or remind supporters and members of projects, campaigns, activities, events and meetings through newsletter group emails.

All supporters and correspondents have the right to review their own details as recorded, to have those details corrected if they are wrong and to have them removed from the database if they so wish. Information about personal details as held on the Society’s database may be acquired by contacting  At the latest, a response will be sent within 28 days of receiving such a request.

If you believe that the Society is not managing and storing data properly, you have the right to complain to the UK Information Commissioner’s Office (ICO). Further comprehensive information on GDPR and ICO is available on the ICO website. The Society does not share, sell or divulge any personal data to third parties, nor does it hold any information on bank accounts.

The Society’s email and newsletter distribution list is held in our account on the Mailchimp software platform. While we keep this decision under review, we currently believe this to be a secure and professional platform that protects our organisation and its supporters. Recipients of our communications through Mailchimp are able to unsubscribe at any time.

The Society will inform its supporters about this policy through its website and e-mail notifications. Last updated: 26 April 2018

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