Presenting work for exhibition

The same level of care should go into framing as went into the painting itself. We take pride in presenting an exhibition which people make a point of visiting. The key is in paying attention to every aspect – including a professional level of presentation.

The back of a well-framed painting: good quality backing board, framing tape, d-ring and hanging cord

Front of a well-framed painting: Clean glass, neutral frame, off-white mount.

Sample luggage label.

Framed paintings

The society reserves the right to reject any work that does not follow the framing requirements.

This is your showcase – make it work for you.


  • We encourage the use of neutral coloured frames.
  • If you wish to use a ready-made frame to save cost, consider getting a slightly bigger frame and having a wider mount cut professionally to enhance your work.
  • Maximum artwork size, including frame is 80 x 80 cm.
  • Metal frames or clip frames may NOT be used.
  • All paintings must be property framed with good quality backing boards – no corrugated cardboard may be used.
  • Frames must be sealed all the way round the back with proper framing tape, not masking tape or Sellotape.
  • All frames must be secured with D-rings and hanging cord.
  • Picture cord must be tightly stretched 1/3 from the top between the D-rings with no slack.


  • No coloured mounts, only cream, off-white or white allowed although a 5mm coloured edge to separate painting from mount will be acceptable. Float mounting on cream, off-white or white mounts is also acceptable.
  • Although not obligatory, it is advisable to give your paintings a wide enough mount to allow them to ‘breathe’ in the frame. Ready-made frames may be good enough quality for exhibitions, but they often come with very narrow mounts.


  • Glass must be used. No frames with Perspex in place of glass will be accepted.
  • For safety reasons, glazed works with unprotected glass edges are not permitted.
  • Ensure your frames and glass are both clean and dust free.


  • All submitted works must bear a securely attached adhesive label on the reverse side of the work stating name of artist, title, medium and price.
  • In addition, each framed painting must have a luggage tag attached to one of the D-rings on a piece of cord. The cord should be long enough so that the label can be hung over the top of the painting. The tag should bear the name of artist, title, medium and price.

Unframed art with cellophane covering.

Unframed paintings

Unframed paintings form an important part of our exhibition, in return producing more income and maintaining the high standard of both you the artist and the society.

The committee reserves the right to refuse poorly mounted, wrapped or badly labelled unframed pictures and to reject any works considered to be of unsuitable content.


  • Unframed work should be of the same standard that would otherwise be framed.


  • No coloured mounts, only cream, off-white or white allowed.
  • Acid free mountboard must be used for both the mount and the backing. Paintings will eventually show damage at a later point if acid free board is not used. Under no circumstances is cardboard or similar to be used as a backing. Paintings without a backing will also be rejected.


  • Paintings must be fully enclosed within a transparent wrapping (Do not use cling film or masking tape) Ideally Cellophane sleeves should be used to cover your work. Both Jacksons Art and Cotswold Mounts sell these in larger sizes if needed. If your painting is too large for a sleeve, use florist-weight cellophane, securely fastened – this can be bought in rolls from Amazon. The wrapping should be replaced once they become scratched or dull due to handling.


  • An adhesive label stating the name of the artist, title, medium and price should be securely attached to the top, front, right-hand corner of the transparent cover. This should be typed or written in neat handwriting.

Artwork protection bag with name label. Ideally these bags need to protect artwork during transit and also make it simple for the exhibition hanging team to access the contents.

Wrapping and transportation

  • Each artist is responsible for the safe transport of artwork to and from each exhibition.
  • If a transportation arrangement is made with another member,  then the artwork must be in a padded bag (clearly marked with the artist's name) which is easy to open.
  • Works that are delivered wrapped up in bubble wrap and tape must be unwrapped on site by the artist or they might be rejected.
  • Bags may not be stored at the exhibition, but must be taken away and returned on the take down day, if the artwork as not been sold.

What to look for

Committee member Stephie Butler recommends

She says they are extremely reasonable, and their print quality is excellent.

If you want to choose another supplier you can compare services by using this list:

  • A minimum run of 10 of each design
  • Bulk discounts on multiple designs as long as they are being printed in the same size and one the same card stock
  • Envelopes and cello bags are included in the price
  • You can send them your finished design using their template, or they will set it up for you for a small cost per design.
  • They print a thumbnail of your design plus your contact details on the back
  • They work in collaboration with The Woodland Trust and use carbon captured card stock.

Greeting cards

Greeting cards are an important part of our exhibition and should be of a good standard. Customers often buy these as a keepsake to frame and put on the wall, so is also important they be printed on quality card with the right ink and are professionally presented. Any cards not meeting the requirements when handing in, will be rejected and not put out for sale.


It’s very important to start with a good image of your work, the larger file size the better quality the card will be. Get used to taking a large photo or scan of your finished work. It can be used for printing outher products and is a valuable record of your art. Make sure the image is cropped up to the edges of the painted area.

Card Stock

Cards should be printed on acid free card stock of at least 280gsm. Any card weight lower than this will give you a flimsy result, which will be rejected.


Most home printers use dye-based inks, which will fade. Unless you have a printer that uses pigment-based inks, you should have them printed by a professional printer.


These should be the correct size to fit the card. Envelopes that are too large or the wrong shape look very untidy and unprofessional.

Cello bags

All cards and envelopes should be sealed in cello bags which fit them snugly. If there is too much space in the bag, they tend to fall out of the card stand and the cards get damaged.


Cards should be a standard print size: A5, A6 or square. Very long thin cards fall over in the card stand and get lost.


Cards should be printed images and not original paintings.

If you are unable to print them yourself at the required standard, there are many printers that can do this for you, including setting them up. A quick google search will find them for you.

Apart from sales, this is a major marketing opportunity for you and your art. Use it well by setting your standards high.

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