These conditions apply to the Society of East Anglian Watercolourists online exhibitions only.

General Conditions

  • These conditions apply to the submission and exhibition of Works managed by the Society of East Anglian Watercolourists (SEAW).
  • Further specific regulations and fees for each exhibition may apply to each exhibition.
  • All submitted paintings must be in watercolour or a water-soluble medium on an acid-free paper support and must be the original work of the submitting artist.
  • For at least 80% of the painting: Water-based media include acrylic but this must not be used in impasto form. Water-soluble oils may not be used.
  • No prints, whether original or reproductions will be accepted.
  • To maintain the freshness of the exhibition, work should be recent and should not have been previously exhibited within East Anglia (i.e. Norfolk, Suffolk and Cambridgeshire (including Peterborough)).


  • The size of works to be provided is the exterior paper size without mount.
  • There is no minimum or maximum size but the artist needs to be aware that if their artwork is sold it may need to be posted.


  • All work must be for sale.
  • The minimum sale price for selected works is £150. The maximum sale price for selected works is £600.

Presentation of Unframed Works

  • Paintings must be photographed well and not through glass. Separate guidance will be available on how to provide the best image of your painting.
  • Photographs must be of the painting only with no mount, frame or white paper edges showing.
  • The Committee reserves the right to refuse poorly photographed artwork and to reject any works considered to be of unsuitable content.

Eligibility for submission to exhibitions

  • Unless otherwise stated for a specific exhibition, our open online submission exhibitions are open to artists who live in, or are associated with, the counties of Cambridgeshire, Norfolk, Suffolk, Essex and Bedfordshire.
  • All artists will be responsible for the submission of their own tax returns and payment of tax (both VAT and Income Tax) to UK HMRC where applicable.

Notifications for Open Exhibitions

  • For open online exhibitions there will be a two-staged selection process. Decisions at both stages are made by the judges and the final decision on selection and hanging in the online gallery will be made by the judges at the second stage. Artists will not be informed of pre-selection and all communication regarding the outcome of the selection process will be made by email.

Submission fees and commission

  • All Members, as part of their membership fee, will be able to submit 6 unframed paintings.
  • Associate Members can submit 4 paintings free of charge.
  • Friends of the SEAW can submit 4 paintings @ £8 per painting.
  • Non-Members can submit 4 paintings @ £10 per painting.
  • In addition, unless otherwise stated, the SEAW will charge a 35% commission on the total price paid for exhibited works.
  • Commission at the same rate is also applicable on sales made after the exhibition date, which can be attributed to the painting being hung in the online exhibition. In addition, commission is also applicable to paintings commissioned as a result of the online exhibition.
  • Once work has been submitted to the SEAW, any sale made by the Society before or during the course of the online exhibition shall take precedence and supersede one made privately. Any private sale will incur the normal commission.
  • The price of Works stated must include commission of 35%. If the artist is registered for VAT, then the VAT due on the selling price of the Works should also be included in the price entered on the form and it is the artist’s responsibility to record, and pay that VAT to UK HMRC.

Intellectual Property Rights

  • The copyright and all other intellectual property rights in and to works, will remain the property of the artist and any enquiries in relation to such rights will be referred to the artist.
  • The SEAW has the right to copy and/or reproduce the works and to communicate and/or issue such copies to the public in connection with the exhibition, for advertising the exhibition and for general marketing or promotional purposes, and other related activities, including without limitation the incorporation of images of the works within promotional and marketing materials.


  • The SEAW undertakes no responsibility whatsoever for any loss of, or any damage to, works entrusted to them, whether arising from fire, default, error, neglect or theft by carriers, packers or other persons and whether in their own employment or not, or otherwise howsoever and all goods are at artist owner’s risk absolutely.
  • Artists are responsible for ensuring that any paintings sold during the virtual exhibition are mounted and framed (if negotiated), delivered and/or posted safely after discussions with the buyer, and for insuring any painting if that is required. Here is the SEAW guide to post sale processes.
  • Artists are responsible for recouping payment for any framing and delivery from the buyer as this is not included in the price.


  • Artists submitting their works to the SEAW (whether for an exhibition or any other purpose) shall indemnify and keep indemnified the society against any actions, claims, proceedings, losses, liabilities, charges, costs and expenses which they may incur arising out of or in connection with any actual or alleged financial or contractual arrangements between the artist and any third party.

Personal Data

  • The SEAW will hold the personal data supplied by the artist on the exhibition submission form, in accordance with GDPR 2018. It will only be used for administering exhibitions, commissions and prizes and will not be transferred to a third party without the consent of the artist. Read our privacy policy here.


  • The SEAW reserves the right to disqualify any Work if the artist has failed to adhere to these Terms and Conditions and the relevant rules and by-laws of the Society.

Completion of the submission form (either online or paper-based) for any SEAW exhibition is to be taken as the unreserved agreement of the entire contents of these terms and conditions, and any supplementary conditions applicable to a specific exhibition as published on the SEAW website or submission form.


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